1 year experience in sales, office assistance, logistics or admin roles. Please refer to the job advert for further information.
Office and Accounts Assistant
Support the daily accounts, inventory, logistics, and clerical operations of a small manufacturing facility. The role sits at the intersection of finance and office administration — owning accurate data entry, petty cash discipline, dispatch coordination, and general office support within a young team of 5–8 staff.
Key responsibilities
Finance & admin assistance
- Manage petty cash
- Log daily expenses in Excel
- Prepare weekly reconciliation reports
- Assist the Accountant on all finance matters
- Provide general clerical and office support
Inventory & documentation
- Enter and manage purchase orders in the system
- Handle inventory transfers between stores and production
- Coordinate customer orders end to end
- Maintain stores records and internal communication
Executive & secretarial support (to Managing Director)
- Manage the MD's calendar — schedule meetings for staff or visitors
- Prepare and format documents — letters, memos, quotations, meeting minutes
- Maintain a follow-up register (pending payments, supplier commitments, vendor deadlines) and chase closure
- Coordinate travel, appointments, and courier/document dispatch
- Handle confidential files (HR, banking, supplier pricing) with strict discretion
- Keep a daily priority list for the MD and remind on time-sensitive items
Requirements
- O/L pass results only, A/L is an added advantage, any accounts or finance qualifications will be a big bonus.
- 1 year experience in sales, office assistance, logistics or admin roles.
- Strong communication skills in Sinhala and English.
- Be able to work with a young office team (5-8 employees)
- Reliable, organised, and calm under pressure.
- Honest and detail-oriented with cash handling responsibility
- Inventory transfer handling, customer order coordination with production and stores
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