Proficient with calendar tools, WhatsApp Business, and general office software
Personal / Executive Assistant
We're looking for a sharp, reliable Personal Executive Assistant to work directly alongside a busy professional managing multiple businesses (corporate secretarial practice, manufacturing, and international commitments spanning Sri Lanka and Australia). This is a hands-on, high-trust role for someone who thrives on structure, follow-through, and keeping a fast-moving schedule under control.
What You'll Do
- Manage and screen all incoming calls, taking messages and handling routine queries directly
- Own the diary end-to-end — scheduling, rescheduling, prioritizing, and flagging conflicts before they happen
- Follow up with staff and external parties on outstanding tasks, and provide regular status updates
- Take instructions and carry them through to completion without needing constant reminders
- Anticipate needs and act proactively — spotting what needs doing before being asked
- Coordinate across time zones (Sri Lanka / Australia) and multiple ongoing projects
- Maintain confidentiality and consistency in how tasks are handled, every time
What We're Looking For
- Proven experience as a PA, EA, or similar support role
- Excellent verbal and written communication
- Highly organized, detail-oriented, and dependable
- Comfortable managing competing priorities and follow-ups without dropping the ball
- Discreet and trustworthy with sensitive information
- Proficient with calendar tools, WhatsApp Business, and general office software
- Able to work hybrid hours, with some early-morning availability to align with Australia time zone
PLEASE CLICK THE APPLY BUTTON TO SEND YOUR CV VIA XPRESSJOBS